Three stores. One clear decision workspace.
Price monitoring, supplier matching, ordering and goods receipt for a spirits retailer, with every decision left to a person.
Báreszközök, MindenAmiBár and GinShop are run by one team that also has a physical shop. Purchase prices live in Tharanis, selling prices and stock in three Shoprenter stores, and current offers and availability on wholesaler websites. We connected them in one Hungarian-language workspace that shows each morning what needs a decision.
- 01 · The problemScattered data. Repeated checks.
Prices, stock and supplier data had to be compared across three stores.
- 02 · The solutionEvery discrepancy in one place.
The system brings data together, flags discrepancies and prepares reasoned proposals.
- 03 · ApprovalThe merchant decides.
Current and proposed values appear side by side. Changes require human approval.
The problem: the same checks, week after week
Thousands of spirits and bar tools, three online stores and a shop. Premium Italnagyker is the main supplier, ItalGuru and WhiskyNet are alternatives, and iDrinks prices serve as a market reference. Checking whether a price was still right meant comparing four websites and Tharanis by hand.
The suppliers have no usable API. Products must be found on their websites, and a different pack size or an uncertain match can produce a wrong price. Accurate product matching became the foundation of the system.
Matching: every product, every source in one row
For every store product we record the supplier product pages. Each row shows the main supplier, the alternatives and the price reference, each with availability. Uncertain matches are flagged separately and are never treated as correct automatically.
When a product runs out at the main supplier, the system checks the verified alternatives and proposes a supplier switch if it can be ordered elsewhere. Absence is recorded per source, so it does not vanish on the next run.
Proposals are prepared. The merchant decides.
Once a week, early on Monday, the system checks every matched product. Where the purchase price or stock changed, it prepares a proposal from purchase price, margin, VAT and the iDrinks check, together with its reasoning.
In the morning the overview shows how many price proposals, sold-out and back-in-stock products await a decision. What the merchant approves goes straight into Tharanis and the stores. Nothing else changes.
From order to goods receipt
Order lines entered in Tharanis go into the wholesaler’s basket with one click, with no retyping. The orders page shows per supplier what has arrived and which invoice belongs to it.
Supplier invoices are uploaded as PDF. The system reads the lines, finds the matching Tharanis items and books the receipt after approval. Euro invoices use the exchange rate valid for that invoice.
The shop, the bundles and the log
The physical shop has its own view: for each receipt it shows where the purchase price changed since the previous one, and selected products can be exported to Excel.
Bundle prices are monitored from current component prices and quantities in Tharanis, with a separate proposal when a component gets more expensive. Every change is logged: what changed, when, to what, and who approved it.
Live. Every step reviewable.
Working today
The system is live. Matched products are checked weekly, approved price and stock changes appear in Tharanis and the stores straight away, and ordering and invoice-based receipt run in the same workspace.
What we are still measuring
Next we measure regular use: how much time is freed up each week and how margins develop after approved proposals. We will publish those numbers once real data backs them.
online stores and a physical shop
matched products
per the system overview on 14 October 2026supplier and price sources checked
Premium Italnagyker, ItalGuru, WhiskyNet, iDrinksDoes one decision mean checking several systems?
We identify which checks are worth automating and where human approval should stay.
Let’s talk about your workflowsNext story
Mayo Chix